Quotes with only the departures that fit
The quote builder lists the departures with enough seats and the right rooms in every hotel on the tour, so the agent never quotes a trip that cannot run.
From inquiry to deposit in one system for tour operators and DMCs
Departures, allotments, prices by date and room, branded quotes and online deposits in one system, sold direct or through advisors.
From $11,900 · fixed price per phase · first call free
Illustration
5 nights, two travelers
$689
New York → San Juan
4★ hotel in Old San Juan
See it working
From the first inquiry to the season overview
See the system run end to end: a quote with only the departures that fit, a payment link with the deposit, and the whole season with margins and allotment alerts. Shown here on the Aegean Thread island-hopping program.
What the traveler pays today
The traveler opens the payment link and sees what is due today: the tour deposit and the flights, which are ticketed at once. The balance comes later.
The whole season in one view
How full the season is, which departures are guaranteed, and every departure with its status and margin, next to the hotel allotment alerts.
COMMON CHALLENGES FOR TOUR OPERATORS WE SOLVE
Most tour operators run departures from spreadsheets, price lists from PDFs and quotes from Word. Every sale means checking three files, and a stale number costs a booking or a margin. If you are building a new travel product instead, see booking engine and API work.
Departures and allotments live in spreadsheets
Capacity, hotel allotments and charter seats are tracked by hand. Nobody is sure what is still available, and overbooking or a missed release date is paid for in cash.
A departure catalog with capacities, allotments and charter seats per date. Every booking reduces what is left, and your team sees availability in one place.
Quotes and itineraries are built by hand
Each quote is typed into a document, the logo is pasted in, and the terms are retyped. It is slow, and a single mistake in a date or price damages trust.
The system generates a branded PDF quote or itinerary from the package. Trip details, price, terms and payment dates fill in automatically.
No online booking with a deposit, no channel for agents
Every booking needs a phone call or an email thread. Customers cannot book late in the evening, and agents who want to sell your tours have no way to do it themselves.
Online booking with a deposit, the balance due before departure, and a separate channel for your agents. One system, one booking record, two ways to sell.
What we build for a tour operator
One system for the whole sales cycle: departures and capacities, pricing and margin, quotes and itineraries, online booking with a deposit, and a channel for agents.
Fixed-departure packages
A catalog of departures with dates, capacities, hotel allotments and charter seats. A price list by date and room type, and availability that updates with every booking.
Dynamic packages
Packages built from any supplier you contract with: GDS, flight and hotel APIs, bedbanks and local partners. The system combines options by your rules: destination, dates, budget, hotel category and board basis.
Margin engine
You define the earning rules, for example a percentage on hotels and a fixed amount on flights, with different rules by destination, season or channel. The system calculates the selling price and keeps it current.
Branded quotes and itineraries
A PDF or web quote with the itinerary, price, cancellation terms and payment dates, in your branding. Send it by email or message from the system.
Online booking with a deposit
Customers book a trip online and pay a deposit through your payment provider's hosted checkout. The balance falls due before departure, with reminders and documents sent automatically.
B2B channel for agents
Agents search your packages, build quotes and book under their own login, with their commission calculated. See the B2B portal for the full picture.
Add-ons
- AI assistantFrom $4,400
An assistant on your site that turns a traveler's message into a real quote from your own system.
- Seasonal SLA$229/mo
Faster response in season, a support window that overlaps US hours, and a monthly report.
Tour operator system
- From$11,900
The price covers a booking system for fixed-departure and dynamic packages, built around your suppliers and pricing rules.
Prices exclude applicable taxes. Clients outside the EU are invoiced in US dollars, EU clients in euros.
What's included
- Departure catalog with capacities and allotments
- Price list by date and room type
- Margin engine and branded PDF quotes
- Online booking with a deposit
- Back-office for your team
What moves the price
- Number of supplier integrations
- Number of languages and currencies
- Number of roles in the agent channel
How we start
Free 20-minute call
Tell us how you sell today. In 20 minutes you know whether we are the right team and what the first step would be.
Project Diagnosis: a fixed-price scope and plan
In two short workshops we map your departures, prices and suppliers, and within 10 business days you have a fixed price for each phase.
Build, launch and handover
We build in the order that matters most to your season and test each phase on your real departures. At launch your team is trained and you get the documentation and the accessibility report.
Working with us from the US
A small studio in Europe. Here is how the day to day works when your team is in the US.
Support in your morning
Support for live systems runs weekdays, 9:00 AM to 1:00 PM ET, by email and ticket.
Invoiced in US dollars
Clients outside the EU are invoiced in US dollars, with a fixed price for each phase.
English from the first call
Calls, scope documents and handover documentation are in English.
Your code and your data
Your data and the code we write for you are yours. Our core comes with a perpetual license to use it in your system.
Documented for any team
We document the API, the architecture and the procedures, so a new developer can take over without a long ramp-up.
Seasonal SLA: response times and what's included
Seasonal SLA
Monthly $229/mo
Support after launch that speeds up in season, when bookings can't stop.
- Critical incident in season (May–October)
- response within 4 business hours
- Critical incident off season
- response within 1 business day
- Other incidents
- within 2 business days
- Critical means
- booking or payment is down, or a supplier returns errors
- Support window
- Monday–Friday, 9 AM–1 PM ET (3–7 PM CET)
- Channels
- email and ticket
- Included
- 2 hours of changes per month and a monthly report
- Not included
- outages of third-party systems
Connected to your suppliers and tools
Whatever your suppliers, channels and pricing rules, we connect them in one system. You bring the contracts and access, we build the connections.
- GDS and flightsFlight content and ticketing through a GDS or airline and aggregator APIs.
- Bedbanks and hotelsHotel content from bedbanks, chains and your own contracted allotments.
- Tours, transfers and activitiesLocal suppliers and partners, by API or by import.
- Payments and hosted checkoutDeposits and balances through your payment provider.
- CRM, email and analyticsInquiries, bookings and campaigns in the tools your team already uses.
- Any supplier APIREST, SOAP or XML: if your supplier has an API, we connect it.
Questions from tour operators
What owners and managers of tour operators and DMCs usually ask before starting.
How long until we can sell online?
A website with a catalog and online booking usually takes 3 to 6 weeks. For a full system with departures, margin rules and an agent channel, the timeline is agreed per project.
Which suppliers can you connect?
Whichever you work with: GDS, bedbanks, flight and hotel APIs, transfer and activity suppliers and local partners, over any REST, SOAP or XML API. You bring the contracts and access, and we build the connections.
Do you build for day tours and activities?
If you sell hourly tours, a ready-made booking app is usually the better fit. We build for operators with multi-day departures, packages and agents.
Why are your prices lower than a US agency's?
Most of what a travel booking system needs (supplier layer, quotes, margins, admin) is already built in our core. We adapt it to your business instead of starting from zero, and you work directly with the people who build it. You get fixed prices per phase in writing before any build starts.
Do we need an IATA license to use this?
The software does not depend on one. Whether you need a license depends on what you sell and where, which is a question for your legal advisor. The system works with the contracts and access you already hold.
A booking system built around your departures
Tell us how you sell today: your departures, price lists, suppliers and agents. In a free 20-minute call we tell you what to build first.
Book a free 20-minute call